Online advance request for resources is a convenient and quick procedure that allows users to reserve documents they need to consult via internet, before coming to the Library. They are able to select the date on which they wish to consult the documents, thereby avoiding waiting times as the documents will be ready to be consulted upon arrival at the BNE.

This service allows for up to 10 volumes per user to be reserved for a specific date. The consultation may be extended for a maximum of fifteen calendar days from the date that the user indicates as a consultation.

Advance requests for documents can be requested from one day to the next as long as they are made the day before until 6:00 p.m. from Monday to Friday. The depositary room of the requested document will confirm the feasibility of consulting the documents.

If you wish to consult some documents of Alcalá de Henares at that location, select “Alcalá de Henares Room” in the location drop-down menu.

What documents can be requested?

Practically all BNE resources listed in the online catalogue may be requested through this system. The documents excluded from application by advance request are the copies available in free access in the Rooms (reference works or loanable works or reference works of the SDB...)

In the event that the requested copy is not available, once the request is received by the collection room, an attempt will be made to offer another copy of the same work, whenever possible.

In the Goya Room the following types of documents cannot be requested in advance: drawings, engravings, photographs, ephemera, maps and plans. These items must be requested directly in the Room.

In the Larra Newspaper and Magazine Room, microfilmed or digitized works are excluded from the advance request. These works will be served by direct request in the room

How to apply an advance request for documents?

To use this service, you must have a BNE card and identify yourself in the BNE catalogue

Once you have located the document you wish to consult in the catalogue, click on  “REQUEST”. A form will open, in which you can select the “Booking” option.

Next, in the “Pickup location” option display the arrow on the right and select depository room of the document. 

The next step is to open the “Start date” calendar to mark the first day on which you want to start the consultation and once selected, you must open the “End date” calendar and mark the last day on which you want to  make the consultation. The maximum time to have a work available by advance request is 15 calendar days, but it is possible to select less time (1 day, 4 days, 1 week, etc.) in this calendar. The program does not allow you to exceed 15 calendar days and if you try to do so, it will deny the request.

In the field Comment that appears in the form, it is possible to indicate  to the corresponding room any information that is considered necessary for the consultation of the work.

At the end, click on the “SEND REQUEST” option and if everything is correct, the message “Your request was made successfully” will appear.

Once the request has been considered, the room will send an email to the interested party confirming that the processing of their request has been carried out.

For further information, please consult the Guide catalog use.

For any questions or queries about your application, contact the depository room: reference rooms